Our Public Records Request Policy outlines the procedure for making a request. The fee schedule is posted below with the link to our Public Records Request online form. If you have any questions, please contact us.
POLICIES
ORDINANCES
DISTRICT BUDGET
PUBLIC RECORDS REQUEST FEES & PROCESS
We strive to adhere to all Oregon State Statues and Administrative Rules governing our district.
Fee Schedule
- Staff Research Time – $25/hour
- Photocopies – 25 cents per page
- Scanning – 25 cents per page
- USB Drive – $15 (drive provided)
- Certified Copies – case by case
- Mailing/Postage – actual cost
- Attorney Review – $380/hour
ORS 192.324 – “A public body that is the custodian of any public record that a person has a right to inspect shall give the person, upon receipt of a written request:
(a) A copy of the public record if the public record is of a nature permitting copying; or (b) A reasonable opportunity to inspect or copy the public record.”
(2) requires: “…the public body shall within five business days after receiving the request acknowledge receipt of the request or complete the public body’s response to the request.
The acknowledgment must:
- Confirm the agency has the records,
- State the agency does not have the records, or
- State the agency is uncertain whether it has the records.
(5) states: “As soon as reasonably possible but not later than 10 business days after the date by which a public body is required to acknowledge receipt of the request…” the public body must either:
- Complete the request, or
- Provide a written estimate of when the request will be completed.
In practice, this means:
- 5 business days → acknowledge request
- An additional 10 business days → either fulfill request or provide written estimated completion date.
Records Request Form
Under ORS 192.311: “Public record” includes any writing that contains information relating to the conduct of the public’s business…”
That definition includes:
- Emails
- Texts related to public business
- Meeting records
- Audio/video
- Electronic files
- Paper documents
For a fire district like Mid Rogue Fire District, this generally includes:
- Board meeting records
- Contracts
- Financial records
- Policies
- District emails relating to public business
- Incident reporting records (subject to exemptions)
- Personnel records (with some exemptions)
Certain records can still be exempt or partially redacted under Oregon law.