Our Public Records Request Policy outlines the procedure for making a request. The fee schedule is posted below with the link to our Public Records Request online form. If you have any questions, please contact us.
AGENDAS
- 10/12/2026 Agenda
- 09/28/2026 Agenda
- 09/14/2026 Agenda
- 08/24/2026 Agenda
- 08/10/2026 Agenda
- 7/27/2026 Agenda
- 7/13/2026 Agenda
- Special Meeting
- 6/08/2026 Agenda
- 5/27/2026 Agenda
POLICIES
ORDINANCES
DISTRICT BUDGET
PUBLIC RECORDS REQUEST FEES & PROCESS
We strive to adhere to all Oregon State Statues and Administrative Rules governing our district.
Fee Schedule
- Staff Research Time – $25/hour
- Photocopies – 25 cents per page
- Scanning – 25 cents per page
- USB Drive – $15 (drive provided)
- Certified Copies – case by case
- Mailing/Postage – actual cost
- Attorney Review – $380/hour
ORS 192.324 – “A public body that is the custodian of any public record that a person has a right to inspect shall give the person, upon receipt of a written request:
(a) A copy of the public record if the public record is of a nature permitting copying; or (b) A reasonable opportunity to inspect or copy the public record.”
(2) requires: “…the public body shall within five business days after receiving the request acknowledge receipt of the request or complete the public body’s response to the request.
The acknowledgment must:
- Confirm the agency has the records,
- State the agency does not have the records, or
- State the agency is uncertain whether it has the records.
(5) states: “As soon as reasonably possible but not later than 10 business days after the date by which a public body is required to acknowledge receipt of the request…” the public body must either:
- Complete the request, or
- Provide a written estimate of when the request will be completed.
In practice, this means:
- 5 business days → acknowledge request
- An additional 10 business days → either fulfill request or provide written estimated completion date.
Records Request Form
Under ORS 192.311: “Public record” includes any writing that contains information relating to the conduct of the public’s business…”
That definition includes:
- Emails
- Texts related to public business
- Meeting records
- Audio/video
- Electronic files
- Paper documents
For a fire district like Mid Rogue Fire District, this generally includes:
- Board meeting records
- Contracts
- Financial records
- Policies
- District emails relating to public business
- Incident reporting records (subject to exemptions)
- Personnel records (with some exemptions)
Certain records can still be exempt or partially redacted under Oregon law.